Linen Inventory Tracking System

General

What is Laundris?

Laundris is an RFID-enabled linen inventory management system that provides real-time visibility and control over your linen operations. Our solution combines RFID tracking technology with AI-powered analytics to help hotels reduce loss, optimize inventory levels, improve operational efficiency, and make data-driven decisions about linen management.

How does Laundris work?

Laundris uses RFID tags embedded in your linens and strategically placed readers throughout your property and laundry facilities. These readers automatically track each item's location, usage, and wash cycles in real-time. The data flows into our cloud-based solution where AI-powered analytics provide insights, forecasting, and actionable recommendations through an intuitive dashboard accessible from any device.

What types of linens can Laundris track?

Laundris can track virtually any textile item in your operation, including bed sheets, pillowcases, towels, bathrobes, table linens, pool towels, spa linens, and more. If it’s fabric and goes through your laundry cycle, we can track it.

Do I need to replace all my existing linens?

No. We offer a cost-effective retrofitting solution that allows us to add RFID tags to your existing linen inventory. The retrofitting cost can be spread over the length of your contract, eliminating the need for a massive upfront investment in new linens.

How is Laundris different from other linen inventory tracking solutions?

Laundris is purpose-built for hospitality, not adapted from other industries. Our workflows reflect hotel realities like housekeeping operations, commercial laundry partnerships, linen lifecycle management, and multi-property management. Unlike competitors requiring full deployment upfront, we support flexible, phased implementation so you can start with high-priority areas, prove value, and expand at your own pace.

Can Laundris help with sustainability goals?

Absolutely. By optimizing inventory levels, you reduce over-purchasing and waste. Lifecycle tracking ensures you replace items at the optimal time, not prematurely. Better forecasting reduces emergency shipping costs and carbon footprint. Many properties use Laundris data to support sustainability reporting.

Implementation

How long does implementation take?

Most properties complete implementation within 2-6 weeks, depending on property size and complexity. The process includes RFID tagging (or retrofitting), reader installation, system configuration, staff training, and go-live support. We work with your schedule to minimize operational disruption.

Will implementation disrupt our daily operations?

We design implementation to minimize disruption. Reader installation is typically in the back of house and we will work around your needs. Staff training is conducted in convenient sessions, and we phase the rollout to ensure smooth operations throughout. Most properties can continue normal operations during implementation.

What hardware is required?

Once RFID tags are embedded in linens, properties can start easily doing inventory checks with a handheld scanner. We can also install fixed readers at key touch points (storage areas, laundry receiving, etc.) Laundris provides all necessary hardware as part of the solution and handle installation.

Is the system difficult to use?

No. Laundris is designed with hospitality operations in mind. The interface is intuitive and requires minimal training. Most staff members are comfortable using the handheld scanners and dashboard within minutes of training. We provide comprehensive training and ongoing support.

Can Laundris integrate with our existing systems?

Yes. Laundris can integrate with most property management systems (PMS), housekeeping management software, and procurement systems through API connections. We work with your IT team to ensure seamless data flow between systems.

Is our data secure?

Absolutely. We use enterprise-grade security including encrypted data transmission, secure cloud storage, role-based access controls, and regular security audits. We’re compliant with industry data protection standards and can provide detailed security documentation upon request.

RFID Technology

How durable are RFID tags?

The RFID tags we recommend are specifically designed for commercial laundry environments. They withstand hundreds of industrial wash cycles, high temperatures, harsh chemicals, and commercial pressing equipment. Tags typically outlast the lifetime of the linen item.

Will RFID tags damage linens or washing equipment?

No. The tags are thin, flexible, and sewn into a discreet location (typically a hem orseam). They don’t affect linen quality, guest comfort, or laundry equipment. Guests won’t even notice them during use.

Can RFID tags be removed or fall out?

When tagged at manufacturing, they are embedded into the seams and are not removable. For retrofitted tags, they are securely sewn or heat-sealed onto the linen and are designed to remain attached throughout the item’s lifecycle. Accidental removal is extremely rare.

How accurate is RFID tracking?

Our RFID technology delivers 98.5%+ accuracy in real-world hotel environments. This is significantly more accurate than manual counting, which typically has error rates of 15-30%.

Functionality

What visibility does Laundris provide?

Laundris provides complete visibility, including real-time location of every linen item, current inventory levels by type and location, items in circulation vs. storage, items at the laundry facility, usage patterns and trends, wash cycle counts per item, loss analysis by location and type, and lifecycle tracking for each item.

How does AI-powered forecasting work?

Our AI analyzes your historical usage patterns, occupancy data, seasonal trends, and both known and unknown loss rates to predict future inventory needs. The system provides recommendations for replenishment timing and quantities, alerts you to potential shortages before they occur, and identifies optimization opportunities for PAR levels.

Can I access the system from my phone?

Yes. Laundris is cloud-based and accessible from any device including smartphones, tablets, and desktop computers. Mobile apps are available for iOS and Android, providing staff with on-the-go access to inventory data and scanning capabilities.

What reports does Laundris provide?

The Laundris solution includes comprehensive reporting on inventory levels and locations, loss analysis and trends, usage patterns by item type, wash cycle tracking, vendor performance (turnaround times), cost analysis and ROI tracking, PAR level optimization recommendations, and custom reports tailored to your needs.

Can Laundris help with housekeeping efficiency?

Yes. Real-time visibility eliminates time wasted searching for linens, automated inventory tracking frees staff from manual counting, and location data helps optimize linen distribution, and predictive alerts prevent shortages that disrupt housekeeping workflows.

Pricing & ROI

How much does Laundris cost?

Pricing is customized based on property size, number of rooms, linen volume, and specific requirements. We offer flexible pricing models including monthly subscriptions with hardware included, and implementation costs spread over the contract term. Contact us for a customized quote.

What kind of ROI can we expect?

Most properties achieve ROI within a few months through reduced linen loss (typically 20-40%), eliminated panic orders and premium pricing, optimized inventory levels, labor savings from automated counting, and improved operational efficiency. A typical 200-room property sees $400K-$600K in annual savings in purchasing and labor savings.

Are there any hidden costs?

No. Our pricing is transparent and includes hardware, software access, RFID tags (or retrofitting), installation and implementation, staff training, and ongoing support. We’ll provide a detailed breakdown of all costs upfront.

Is there a contract commitment?

We typically offer 1-3 year contracts. We’re confident in the value we deliver and design contracts to align with your ROI timeline. We can discuss options that work for yoursituation.

Support & Training

What training is provided?

We provide comprehensive training including role-specific training for housekeeping, management, and operations staff, video tutorials and documentation, ongoing webinars for advanced features, and refresher training as needed.

What ongoing support do you offer?

All clients receive dedicated account management, 24/7 technical support, regular system updates and enhancements, quarterly business reviews, access to our customer success team, and an online knowledge base and community.

What if we have issues after implementation?

Our support team is available 24/7 to address any technical issues. Most problems are resolved remotely and quickly. Laundris has also implemented automated alerting features that allows our team to monitor and address potential issues before they impact your operations. For complex issues, we can provide on-site support.

Property-Specific Questions

We have multiple properties. Can we track all of them in one system?

Absolutely. Our multi-property dashboard allows you to view consolidated data across your entire portfolio while also drilling down into individual property performance. This is ideal for hotel groups and management companies.

We use an off-site commercial laundry. Will Laundris still work?

Yes. In fact, this is where Laundris provides exceptional value. We track your linens throughout the entire lifecycle, including time at the commercial laundry facility. You’ll have visibility into turnaround times, loss at the actual laundry facility, and vendor performance metrics.

We do laundry in-house. Is the system different?

The system works equally well for in-house laundry operations. Remember, you don’t get just tracking, with Laundris, you also get PAR level optimization, loss analytics, instant inventories and complete insight into your 2nd largest expense.

How do I get started with Laundris?

Getting started is simple. Reach out to our team and we'll schedule an initial consultation to understand your property's specific requirements, current challenges, and operational goals.

From there, we'll arrange a personalized product demonstration so you can see exactly how Laundris works in a real hotel environment. If Laundris is the right fit, we'll work with you to finalize partnership terms and kick off implementation. Our typical onboarding timeline is 4-6 weeks from contract signing to go-live, which includes RFID reader installation, staff training, system configuration, and - if required - retrofitting your existing linen inventory with RFID tags. We design every implementation around your operational schedule to minimize disruption, so your team can focus on what matters most: taking care of guests.

Still Have Questions?

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Frequently Asked Questions